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Candidate Privacy Information

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Candidate Privacy Information

Matchworkers International Limited is committed to protecting and respecting your privacy. This Candidate Privacy Information statement describes your privacy rights in relation to the information about you that we process, as well as the steps we take to protect your privacy. The ‘Company’ we mean Matchworkers International Limited To carry out our Activities the Company uses several IT systems. In some cases the Company provides a Self Service Portal for its candidates/personnel. The Portal allows you to search and apply for jobs the Company which match your interests, skills and/or experience, in the locations where you have expressed an interest in working.

Personal information that the company usually collects includes, but is not limited to:

  • your name, date and place of birth, contact details and qualifications (education, training courses and internships), documents evidencing your identity and right to work and any other information you listed on your resume or CV;
  • if you log on to the Portal using your LinkedIn or any other social media account: your profile data;
  • if you contact us, in some cases we will keep a record of that correspondence;
  • feedback about you from our staff and third parties; where you give feedback on others, we usually keep that too and that is also personal information about you (it’s your opinion after all);
  • we may also collect information on your visits to our website/Portal including (not limited to) your IP address, browser, timestamp, location, country traffic data, location data, weblogs and other communication data and the resources that you access. This information will make your visit to our website/Portal easier in the future. We might, for example, suggest jobs to you which are being handled by branches local to where you were when you contacted us;
  • we may also collect information for marketing purposes and analysis, including information on how your respond to email, sms, whats app  phone and other marketing campaigns;
  • photos and videos of your attendance at training or similar sessions (you will be given a chance at the session to ask not to be videoed or photographed);
  • details of any disabilities and any accommodations we may need to make for you in the workplace; and
  • in some cases we will also collect sensitive personal information where we are permitted to do so by law (so in some countries we will ask you about your background for equal opportunities monitoring).

The company collects and processes personal information:

To provide you with the services you expect us to, like finding you suitable jobs/assignments to apply for, helping you with training, or facilitating the process of applying for jobs/assignments. This includes sending your CV to prospective employers for their consideration and keeping you informed of future work opportunities by email, telephone, mail and/or other communication methods;

  1. with your consent we may also use your contact data for direct marketing for example via e-mail, messaging or telephone; for more information on how your personal data is used if you do consent to receive direct marketing
  2. to further develop, test and improve our website/Portal, or other existing or new systems/processes to better serve you; this mainly takes place in the context of new IT systems and processes, so that information about you may be used in the testing of those new IT systems and processes where dummy data cannot fully replicate the operation of that new IT system;
  3. to perform studies and statistical and analytical research, for example to compare the effectiveness of our placement of candidates between different business sectors and geographies and seek to identify factors that might influence any differences we identify;
  4. to transfer data to third parties (see below);
  5. where necessary, to comply with any legal obligation; and
  6. we may also process your information to:
  7. promote the security and protection of people, premises, systems and assets;
  8. monitor compliance with internal policies and procedures;
  9. Administer communications and other systems used by the us. (including internal contact databases);
  10. investigate or respond to incidents and complaints;
  11. in the case of photos or videos of training sessions, to report internally that the training sessions have taken place and their content (for example in internal updates) and also to market similar sessions internally and externally to third parties;
  12. comply with obligations and rights and cooperate with investigations carried out by the police, government or regulators; and
  13. Participate in any potential or actual purchase or sale, or joint venture, of all or part of a business or company that Matchworkers International wishes to participate in.

You are not obliged to provide your personal information to us, but it is more or less impossible for us to work with you and provide our services if you do not.

The Company may use automated systems/processes and automated decision-making (like profiling) to provide you, and our clients, with the services you request from us. For example, when our clients are looking for candidates for jobs, we may conduct a search of our lists of candidates using automated criteria which takes into account your availability, skillset, pay rate and in some circumstances previous feedback we have received from clients to compile a shortlist which ranks which candidates are most likely to fulfil the client’s requirement. This means that sometimes your position in the rank may be higher than others, depending on how these factors match the clients’ needs.

  • Usually disclose your data to third parties. This is done to complete the purposes set out above. We do this in the following circumstances: To our suppliers. We may, for example, engage a supplier to carry out administrative and operational work in support of our relationship with you. The supplier(s) will be subject to contractual and other legal obligations to preserve the confidentiality of your data and to respect your privacy, and will only have access to the data they need to perform their functions; the relevant suppliers are typically IT suppliers (who host or support our IT systems, including information about you), premises management companies (who look after physical security at our buildings, and therefore may need to know about you to allow access to our buildings) and back office finance and accounting management providers (who might need to handle details of candidates in order to process accounts payable and receivable. To our clients/prospective employers: we will share your data with clients of ours who are offering jobs/assignments you may be interested in, or who are interested in your profile. They owe contractual and other confidentiality obligations in relation to your data to us, and to you;
  • We will share your data with government, police, regulators or law enforcement agencies if, at our sole discretion, we consider that we are legally obliged or authorised to do so or it would be prudent to do so; and certain circumstances you have the right to request that we restrict the processing of your personal data and/or that your personal data is deleted. You may make such a request at any time and we will evaluate if your request should be granted, however this right is subject to any legal rights or obligations we may have to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Adecco will do so without undue delay. Please bear in mind, once your data is deleted – that the Company might not be of service to you anymore once this data about you has been deleted. If you want to re-register with the company again, you will need to re-enter your data.

Right to object

As far as the company’s processing of your data is based on the company’s legitimate interest (and no other processing ground) or relates to direct marketing, you are entitled to object to the Company processing your data by reference to your particular situation. Finally, you have the right to lodge a complaint with the data protection authority in the place where you live or work, or in the place where you think an issue in relation to your data has arisen You are responsible for keeping your login details to the Portal safe, in particular the password that we have given you or that you have chosen. These login credentials are for your own use. You are not permitted to share your credentials or other account details with any other person(s).

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